--- title: How to Download and Email Salary Review Statements from a Scenario description: Prior to implementing or archiving your budget, you can email salary review statements individually or en masse to employees and/or their supervisors. --- [Skip to content](https://knowledge.balancedcomp.com/how-to-download-and-email-salary-review-statements-from-a-scenario#main-content) English Show submenu for translations ![MainBrand\_RGB\_Icon\_Red.jpg\]](https://knowledge.balancedcomp.com/hs-fs/hubfs/MainBrand_RGB_Icon_Red.jpg?width=40&height=40&name=MainBrand_RGB_Icon_Red.jpg) - [Position Grading Request](https://balancedcomp.com/regrade-request/) - [Annual Comp Report](https://compreport.balancedcomp.com/) - [Past FinComp Sessions](https://www.youtube.com/feed/playlists) Open main navigation Close main navigation - [Position Grading Request](https://balancedcomp.com/regrade-request/) - [Annual Comp Report](https://compreport.balancedcomp.com/) - [Past FinComp Sessions](https://www.youtube.com/feed/playlists) - English Show submenu for translations - balancedcomp.com balancedcomp.com How can we help? - There are no suggestions because the search field is empty. 1. 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[Budget Builder](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#budget-builder) # How to Download and Email Salary Review Statements from a Scenario ## Prior to implementing or archiving your budget, you can email salary review statements individually or en masse to employees and/or their supervisors. - Only company admins can access BalancedComp and perform these actions. - Salary Review Statements must be emailed or printed prior to implementing or archiving your budget. - Learn how to customize salary review statements [here](https://knowledge.balancedcomp.com/how-to-customize-salary-review-statements?hsLang=en). - Learn how to Download and Email Salary Review Statements from Budgets [here](https://knowledge.balancedcomp.com/how-to-print-and-email-salary-review-statements-from-a-budget?hs_preview=ehFgeUCY-181633239354&hsLang=en). - The instructions below cover:  - [How to download and/or email a statement for a single employee from Scenarios](https://knowledge.balancedcomp.com/how-to-download-and-email-salary-review-statements-from-a-scenario#single-employee) - [How to download and print statements en masse from Scenarios](https://knowledge.balancedcomp.com/how-to-download-and-email-salary-review-statements-from-a-scenario#download-en-masse) - [How to email en masse directly to employees and/or supervisors from Scenarios](https://knowledge.balancedcomp.com/how-to-download-and-email-salary-review-statements-from-a-scenario#email-en-masse) - [We cover special considerations you should be familiar with after the steps listed below.](https://knowledge.balancedcomp.com/how-to-download-and-email-salary-review-statements-from-a-scenario#special-considerations) **What is a Salary Review Statement?** A Salary Review Statement is a document showing an employee what kind of change in salary they will be receiving based on a particular scenario or budget. These can be generated for all employees in a scenario, all employees in a budget, or for individual employees. The Salary Review Statement consists of: - Employee details such as their position, supervisor, and performance score - Details of their increase, including current wages, increase amount, and new wages - An optional salary range penetration graph - A quick letter to the employee - Optional, customizable signature lines **A Word of Caution ** - Scenarios contain live data. An employee’s compa ratio and calculated increases in the scenario will change if their wages, position, or performance score are updated.  While it’s fine to generate salary review statements from scenarios, it’s still relatively early in the process. - **Best practice suggests finalizing the scenarios, pulling them into a budget first, finalizing the budget, and generating salary review statements before archiving or implementing the budget.** That is the juncture when budget data is no longer live. ### How to Download a statement for a single employee from Scenarios 1\. In BalancedComp, click **Budgets** in the main nav. Then, click **Active Scenarios** in the subnav.![Group 1](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%201.png?width=688&height=244&name=Group%201.png) 2\. In the table, click **the title of the Scenario** you wish to print statements from. ![Group 21](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2021.png?width=688&height=233&name=Group%2021.png) 3\. Click **Employees** in the subnav. Then, click the **gear icon** on the right associated with the employee whose report you wish to download. From the options that appear, click **Print Review Statement**.** ![Group 20](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2020.png?width=688&height=250&name=Group%2020.png)** A PDF of that employee’s Salary Review Statement will start downloading immediately.  --- ### How to Download/Print Salary Review Statements en masse from a Scenario 1\. Click **Budgets** in the main nav. Then, click **Active Scenarios** in the subnav.![Group 12](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2012.png?width=688&height=244&name=Group%2012.png) 2\. In the table, click **the title of the Scenario** you wish to download/print statements from:![Group 6](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%206.png?width=688&height=258&name=Group%206.png) 3\. Click the **gray "download" button** in the top right corner. From the drop-down menu that appears, select **Get Salary Review Statements en masse PDF**. ![Group 13](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2013.png?width=688&height=220&name=Group%2013.png) **Note:** Due to the file size, you will likely see the following message at the top of your screen, alerting you that a zipped file will be emailed to you once the system has compiled all of the Salary Review Statements. ![Screenshot 2024-08-22 at 3.44.52 PM](https://knowledge.balancedcomp.com/hs-fs/hubfs/Screenshot%202024-08-22%20at%203.44.52%20PM.png?width=688&height=77&name=Screenshot%202024-08-22%20at%203.44.52%20PM.png) In instances where the file size is small enough, the file will begin downloading immediately.  --- ### How to Email Salary Review Statements en masse from a Scenario 1\. Click **Budgets** in the main nav. Then, click **Active Scenarios** in the subnav.![Group 7](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%207.png?width=688&height=244&name=Group%207.png) 2\. In the table, click **the title of the Scenario** you wish to email statements from. ![Group 11](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2011.png?width=688&height=258&name=Group%2011.png) 3\. Click the gray **“mail” button** in the top right corner.![Group 3-1](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%203-1.png?width=688&height=221&name=Group%203-1.png) 4\. Once selected, it will open the following modal. Select the box(es) next to **Email to Employees** and/or **Email to Supervisors**, then click **Next**.![Group 8](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%208.png?width=688&height=358&name=Group%208.png) 5\. You will then be presented with three statements that are required to be selected before you are able to move to the next screen: 1. 1. This will immediately email official salary review statements of all employees with email addresses in this scenario 2. Until this scenario is added to a budget, and that budget is archived or implemented, these numbers will change with system updates 3. The report links in the email will only be valid for 7 days Select all **three boxes** to confirm you understand, then click **Next**.![Group 9](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%209.png?width=688&height=383&name=Group%209.png) 6\. To confirm, type **email statements** into the field provided, then click **Submit**.![Group 10](https://knowledge.balancedcomp.com/hs-fs/hubfs/Group%2010.png?width=688&height=324&name=Group%2010.png) You have now emailed Salary Review Statements to the recipients you selected in step 4.  **Note:** This will only work for employees who have email addresses entered. During the process we’ll tell you who will not receive them and link you to a page where you can see who those employees are. #### **Special Considerations ** **A word of caution on printing** If you print your salary review statements, and they are long enough to split from 1 page to 2, you will probably be unhappy with how they look. If you notice this happening, simply go back to Settings \> Salary Review Statements, and edit the body of the letter portion down until it is short enough not to push the statement to 2 pages. - [BalancedComp](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#main-content) - [Employees](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#employees) - [Positions](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#positions) - [Reports](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#reports) - [System Administration](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#system-administration) - [Budget Builder](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#budget-builder) - [Logging In](https://knowledge.balancedcomp.com/balancedcomp?hsLang=en#logging-in) - [BalancedResults](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#main-content) - [Goal Libraries](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#goal-libraries) - [Performance Reviews](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#performance-reviews) - [Approvals](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#approvals) - [Feedback Sessions](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#feedback-sessions) - [Settings](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#settings) - [Users](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#users) - [Troubleshooting](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#troubleshooting) - [Reports](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#reports) - [Templates](https://knowledge.balancedcomp.com/balancedresults?hsLang=en#templates) - [BalancedRewards](https://knowledge.balancedcomp.com/balancedrewards?hsLang=en#main-content) - [Settings](https://knowledge.balancedcomp.com/balancedrewards?hsLang=en#settings) - [Goal Libraries](https://knowledge.balancedcomp.com/balancedrewards?hsLang=en#goal-libraries) - [FAQ](https://knowledge.balancedcomp.com/balancedrewards?hsLang=en#faq) [![BalancedComp-Horizontal-Digital-White](https://knowledge.balancedcomp.com/hs-fs/hubfs/BalancedComp-Horizontal-Digital-White.png?width=200&height=58&name=BalancedComp-Horizontal-Digital-White.png "BalancedComp-Horizontal-Digital-White")](https://balancedcomp.com) P.O. 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