Prior to implementing or archiving your budget, you can email salary review statements individually or en masse to employees and/or their supervisors.
- Only company admins can access BalancedComp and perform these actions.
- Salary Review Statements must be emailed or printed prior to implementing or archiving your budget.
- Learn how to customize salary review statements here.
- Learn how to Download and Email Salary Review Statements from Budgets here.
- The instructions below cover:
What is a Salary Review Statement?
A Salary Review Statement is a document showing an employee what kind of change in salary they will be receiving based on a particular scenario or budget. These can be generated for all employees in a scenario, all employees in a budget, or for individual employees. The Salary Review Statement consists of:
- Employee details such as their position, supervisor, and performance score
- Details of their increase, including current wages, increase amount, and new wages
- An optional salary range penetration graph
- A quick letter to the employee
- Optional, customizable signature lines
A Word of Caution
- Scenarios contain live data. An employee’s compa ratio and calculated increases in the scenario will change if their wages, position, or performance score are updated.
While it’s fine to generate salary review statements from scenarios, it’s still relatively early in the process. - Best practice suggests finalizing the scenarios, pulling them into a budget first, finalizing the budget, and generating salary review statements before archiving or implementing the budget. That is the juncture when budget data is no longer live.
How to Download a statement for a single employee from Scenarios
1. In BalancedComp, click Budgets in the main nav. Then, click Active Scenarios in the subnav.
2. In the table, click the title of the Scenario you wish to print statements from. 
3. Click Employees in the subnav. Then, click the gear icon on the right associated with the employee whose report you wish to download. From the options that appear, click Print Review Statement. 
A PDF of that employee’s Salary Review Statement will start downloading immediately.
How to Download/Print Salary Review Statements en masse from a Scenario
1. Click Budgets in the main nav. Then, click Active Scenarios in the subnav.
2. In the table, click the title of the Scenario you wish to download/print statements from:
3. Click the gray "download" button in the top right corner. From the drop-down menu that appears, select Get Salary Review Statements en masse PDF. 
Note: Due to the file size, you will likely see the following message at the top of your screen, alerting you that a zipped file will be emailed to you once the system has compiled all of the Salary Review Statements.
In instances where the file size is small enough, the file will begin downloading immediately.
How to Email Salary Review Statements en masse from a Scenario
1. Click Budgets in the main nav. Then, click Active Scenarios in the subnav.
2. In the table, click the title of the Scenario you wish to email statements from. 
3. Click the gray “mail” button in the top right corner.
4. Once selected, it will open the following modal. Select the box(es) next to Email to Employees and/or Email to Supervisors, then click Next.
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- This will immediately email official salary review statements of all employees with email addresses in this scenario
- Until this scenario is added to a budget, and that budget is archived or implemented, these numbers will change with system updates
- The report links in the email will only be valid for 7 days
Select all three boxes to confirm you understand, then click Next.
6. To confirm, type email statements into the field provided, then click Submit.
You have now emailed Salary Review Statements to the recipients you selected in step 4.
Note: This will only work for employees who have email addresses entered. During the process we’ll tell you who will not receive them and link you to a page where you can see who those employees are.
Special Considerations
A word of caution on printing
If you print your salary review statements, and they are long enough to split from 1 page to 2, you will probably be unhappy with how they look.
If you notice this happening, simply go back to Settings > Salary Review Statements, and edit the body of the letter portion down until it is short enough not to push the statement to 2 pages.