Prior to implementing or archiving your budget, you can email salary review statements individually or en masse to employees and/or their supervisors.
- Only company admins can access BalancedComp and perform these actions.
- Salary Review Statements must be emailed or printed prior to implementing or archiving your budget.
- Learn how to customize salary review statements here.
- Learn how to Download and Email Salary Review Statements from Scenarios here.
- The instructions below cover:
- We cover special considerations you should be familiar with after the steps listed below.
What is a Salary Review Statement?
A Salary Review Statement is a document showing an employee what kind of change in salary they will be receiving based on a particular scenario or budget. These can be generated for all employees in a scenario, all employees in a budget, or for individual employees. The Salary Review Statement consists of:
- Employee details such as their position, supervisor, and performance score
- Details of their increase, including current wages, increase amount, and new wages
- An optional salary range penetration graph
- A quick letter to the employee
- Optional, customizable signature lines
A Word of Caution
- Budgets contain live data. An employee’s compa ratio and calculated increases in the scenario will change if their wages, position, or performance score are updated.
- Best practice suggests generating salary review statements just before archiving or implementing the budget. That is the juncture when budget data is no longer live.
How to Download a statement for a single employee from Budgets
You can do this from any section of the budget where individual employees are visible.
1. In BalancedComp, click Budgets in the main nav. Then, click Active Budgets in the subnav.
2. Click the title of the budget you wish to download statements from. 
3. Click Scenarios in the subnav.
4. In the subnav, click on the scenario to which the employee belongs.
5. Click the gear icon on the right associated with the employee whose report you wish to download. From the options that appear, click Print Review Statement. 
A PDF of that employee’s Salary Review Statement will start downloading immediately.
How to Download/Print Salary Review Statements en masse from a Budget
1. Click Budgets in the main nav. Then, click Active Budgets in the subnav.
2. Click the title of the Budget you wish to download/print statements from.
3. Then, click Overview.
4. Click the gray "download" button in the top right corner. Click the PDF option from the dropdown menu.
5. In the modal that appears, select the box next to All Salary Statements, then click Next. You will then receive an email with a zipped file containing those salary statements. 
How to Email Salary Review Statements en masse from a Budget
You can take these actions for everyone in the budget from any page in the budget.
1. Click Budgets in the main nav. Then, click Active Budgets in the subnav.
2. Click the title of the budget you wish to download statements from.
3. Then, click Overview.
4. Click the gray "mail" button in the top right corner. From the drop-down menu that appears, select Email Salary Review Statements en masse. 
5. Once selected, it will open the following modal. Select the box(es) next to Email to Employees and/or Email to Supervisors, then click Next.
6. You will be presented with three statements that are required to be selected before you are able to move to the next screen:
a. This will immediately email official salary review statements of all employees with email addresses in this budget
b. Until this budget is archived or implemented, these budget numbers will change with system updates
c. The report links in the email will only be valid for 7 days
Select all three boxes to confirm you understand, then click Next.
4. To confirm, type email statements into the field provided, then click Submit.
You have now emailed Salary Review Statements for the recipients you selected in step 5.
Note: This will only work for employees who have email addresses entered. During the process we’ll tell you who will not receive them and link you to a page where you can see who those employees are.
Special Considerations
A word of caution on printing
If you print your salary review statements, and they are long enough to split from 1 page to 2, you will probably be unhappy with how they look.
If you notice this happening, simply go back to Settings > Salary Review Statements, and edit the body of the letter portion down until it is short enough not to push the statement to 2 pages.